Product: Google Calendar

Audience: Teachers, Building Administrators, Technology Services

Revision Date: 2022-09-22

Overview

Use Google Appointment Schedules to help you and the people who book appointments with you to stay organized.

Tools/Equipment Needed

• Laptop/Desktop, Google Account

From the Google Help Article: 

• First, enable Google Appointment Schedules
  • Turn appointment schedules on or off
    • In Settings, you can switch between the old appointment slots and the new appointment schedules at any time. 
    • Any previously created slots or schedules remain active and available whether appointment schedules are turned on or off. For the early access period, old appointment slots and new appointment schedules co-exist on your calendar.
    • On a computer, open Google Calendar.
      • Go to Settings  and then General and then Appointment schedules.
      • To turn on Appointment schedules, check the box next to “Create appointment schedules instead of appointment slots.” 
      • To turn off Appointment schedules, uncheck the box.
• Please visit the original article for more information
  • How to set up an appointment schedule - Google Calendar Help 
• Additional topics:
  • Edit your appointment schedule
  • You can edit certain fields on your appointment schedule.
  • Change your photo & name
  • Set the appointment location
  • Add a description
  • Edit the booking form
  • Edit reminder emails
  • Tip: Learn how to customize your appointment availability.

Create an appointment schedule

1. On a computer, open Google Calendar.
2. At the top left, click Create.
3. Click Appointment schedule.
4. Enter a title.
   1. The title is visible to anyone who has the link to your booking page.
   2. The title appears on your calendar for schedules and bookings.
5. Set your appointment duration.
   1. To set a custom duration, next to “30 minutes,” click the Down arrow dropdown.
   2. Appointments must be at least 15 minutes long.
6. Set the date and time of your appointments.
   1. You can set up a one-time appointment or a recurring schedule.
7. To set how far in advance appointments can be booked, next to “Scheduling window,” click the Down arrow.
   1. By default, someone can book an appointment with you anywhere from 12 hours to 60 days in advance.
8. Click Next.
9. Optional: You can change your photo, set where the meeting takes place, and more. Learn how to edit your appointment schedule.
10. After you edit your appointment schedule, click Save.

Tips:

• To create an appointment schedule, you can also click any time on your calendar that doesn't already have an event scheduled. In the window that appears, click Appointment schedule and then Create a new appointment schedule or Add availability to an existing schedule.
• Google Calendar avoids schedule conflicts. If you RSVP “Yes” or “Maybe” to an event in Google Calendar, that block of time won’t appear as free on your booking page.
• New appointments appear on your primary calendar.

Conclusion

You should now be able to set up and edit appointment schedules in Google Calendar to help you and the people who book appointments with you to stay organized.

For instructional/pedagogical questions, please contact your Building Administrator or Student Growth & Experience (SG&E) Level Coordinator. 
For technical questions, please contact your building SPOC.