End of Year Staff Device Verification
Discover the importance of verifying staff devices at the end of the year to ensure security and compliance within the workplace. Learn best practices for identifying and addressing potential risks associated with employee devices.
Written by Kristen Gradwohl
Updated at April 8th, 2024
Table of Contents
Admin Staff Device Verification
- Before the end of year, make an appointment with Admins
- Have them bring their devices to meeting
- Verify that the wifi is connecting on CSD Device
- Look them up in IIQ and verify each of their devices
- Check the devices meet the scope (Devices Scoped by Position)
- Go to each device
- Click on verification and Audits
- Click verified and correct
- Collect devices that are not scoped to the staff person
- If they do not have them or you are unable to collect them
- Create a ticket
- Write an explanation of the situation (forgot to bring it, lost it, thought they returned it, will bring it in tomorrow, etc.)
- Assign the ticket to yourself so you can check
Certified Staff Device Verification
- Before the end of year, make an appointment with each Teacher
- Have them bring their devices to meeting (in their classroom)
- Verify that the wifi is connecting on CSD Device
- Look them up in IIQ and verify each of their devices
- Check the devices meet the scope (Devices Scoped by Position)
- Go to each device
- Click on verification and Audits
- Click verified and correct
- Collect devices that are not scoped to the staff person
- If they do not have them or you are unable to collect them
- Create a ticket
- Write an explanation of the situation (forgot to bring it, lost it, thought they returned it, will bring it in tomorrow, etc.)
- Assign the ticket to yourself so you can check
- Complete the classroom checklist (links below) for each classroom
Classified Staff Device Verification and Collection
- Before the end of year, make appointment with each Classified staff person
- Have them bring their devices to meeting
- Look them up in IIQ and verify each of their devices
- Collect all devices
- Check them in in IIQ
- Label devices for all staff planning to return next year
- If they do not have them or you are unable to collect them
- Create a ticket
- Write an explanation of the situation (forgot to bring it, lost it, thought they returned it, will bring it in tomorrow, ect.)
- Assign the ticket to yourself so you can check
- Collect all devices
- Go through the Classified End of Year checklist
- Complete End of Year checklist
