Corvallis School District Student Device Program
Read about the standard processes related to student devices at Corvallis School District, including issuance, collection, and specialized requests for individual needs.
Written by Brian Schaffeld
Updated at May 27th, 2025
Table of Contents
Product: Student Devices (iPads, Chromebooks)
Audience: All Staff, Students, and Families
Tools/Equipment Needed: N/A
Bottom Line Up Front (BLUF)
- To promote equity and ensure access to coursework, Corvallis School District Technology Services provides a device for every student.
- Devices are issued at the beginning of the school year (or after a new student enrolls) and collected at the end of each school year.
- We aim to provide appropriate technology for all learners, with a process for specialized requests to support individual needs.
More Information
Corvallis School District Technology Services is committed to providing every student with the tools they need for success. Our student device program is designed to promote equity, with the primary focus of ensuring all students have access to technology to complete their assigned coursework towards high school graduation.
Here’s how the program works:
- Student devices will be issued at the beginning of each school year or shortly after a student's enrollment in the District.
- Student devices will be collected at the end of each school year, with coordination led by Technology Services and our schools.
- Devices will be assigned based on standard grade-level bands
- For example:
- Kindergarten through 5th Grade students will receive iPads
- 6th through 12th Grade students will receive Chromebooks
- For example:
- When possible, technology accommodations and modifications will be implemented using the assigned device and app ecosystem, aligning with student goals and the hardware/software requirements of necessary applications or accessibility tools.
- If students are pursuing post-secondary work (such as through LBCC), they may continue to utilize their CSD-issued device until the scheduled device collection at their school.
To address student device needs outside of this scope, please refer to the following articles.
Device Exceptions and Requests
Technology Services: Device Procedures for Out of Scope Requests
Device Procedures
- Laptops and iPads are preloaded with software. Borrowers are prohibited from installing, altering, deleting, or copying any of the available software or configurations. If you need additional programs, work with your building SPOC for installation.
- Borrowers are encouraged to save any documents on their Corvallis School District Google Drive.
- Documents saved to the laptop will be deleted after the device is returned to the Technology Services Department.
- Staff will be issued the standard model as identified for their position.
- Staff accommodations will be verified through risk management and HR, before alternative devices can be assigned.
Device Check-out
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All equipment that is available for IEP/504 students and Staff is listed in the device scoping document.
- IEP/504 status will be confirmed through Student Growth & Experience, before device can be assigned.
- Staff accommodations will be verified through HR, before alternative devices can be assigned.
- Equipment is assigned to, and to be used solely by, the borrower.
- Once an item has been checked out, the borrower will be responsible for the equipment.
Device Check-in
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When returning equipment, borrowers must shut down the device completely before hand-delivering the item to their building SPOC*, Library, or DO Technology staff (following school, specific guidance).
- Please ensure that “check in” staff have acknowledged receipt of the device. Until the item is cleared in the inventory system the borrower is responsible for equipment.
- A Technology Services staff member will check the equipment’s condition before removing the item from the borrower’s account.
- Return all peripherals (e.g., power cords, mice, keyboards) with the device.
Communication Device App Requests
- Case managers will submit a ticket through Incident IQ for students requiring a communication device in an IEP/504. The type of device, the students name, and any applications need to be provided in the ticket.
- If applications have not previously been approved then an new app request will need to be submitted and reviews and approvals will be require, before apps can be made available. App approval will be granted based on district standards for curriculum and student safety.
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Additional applications specific to IEP/504 needs will be submitted to technology by case managers using the technology ticketing system Incident IQ.
- New Ticket > NEW Equipment / App Requests > NEW Equipment / App Request
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Additional applications specific to IEP/504 needs will be submitted to technology by case managers using the technology ticketing system Incident IQ.
- All information will be verified with Student Growth & Experience and any paid application will be approved for allocation by them.
5th Grade Exception for 2nd Device (January)
- In January the Elementary building tech support (SPOCs), will contact case managers to find out how many students currently in 5th grade will be needing a device (currently chromebook) to use through the end of the school year for the purpose of learning the device to aide transitioning to the middle school.
- The building SPOC will then put in a ticket (IIQ) stating how many devices are needed and names for students.
- Device team will prep the devices and send them to the buildings.
*SPOC = Single Point Of Contact (for technology in the buildings)
Staff/Student/Substitute/Non Staff Checkout Policy
Student and Staff Check-Out Procedure
- All equipment is available for checkout to staff and students as listed in the device scoping document.
- Borrowers must read, understand, and abide by the procedures outlined on the Equipment Use Agreement Policy.
- Laptops and other equipment cannot be checked out by one person for use by another.
- Once an item has been checked out to you, you are responsible for the equipment.
Check-in Procedure
- When returning equipment, borrowers must hand-deliver the item to their building SPOC, Library, or DO technology staff. Do not leave equipment at the front desk and walk away. Until the item is checked in, the borrower is still responsible for equipment.
- A staff member will then check the equipment’s condition before removing the item from the borrower’s account.
- Power cords and other peripherals must be returned with devices.
Device Policy
- Laptops and iPads are preloaded with software. Borrowers cannot alter, delete, or copy any of the available software or change its current configuration. Borrowers are prohibited from installing software.
- Borrowers are encouraged to save any documents on their Google Drives or USB Flash Drives. Documents saved to the laptop will be deleted after the device is returned to the technology department.
- Shut down laptops completely before returning to one of these individuals, building SPOC, Library, or DO technology staff.
Substitutes/Non Staff
- Chromebooks are available on a first come first served basis from your building SPOC or OM.
- These devices are available for short term (single day use) and must be returned before you leave.
- Borrowers are encouraged to save any documents on their Google Drives or USB Flash Drives.
- Shut down Chromebook completely before returning to one of these individuals, building SPOC, Library, or DO technology staff
Leave of Absence/Long Term Substitutes
- Staff going on leave must leave the devices they have checked out, with the building SPOC or OM.
- These devices are NOT WIPED, but are then assigned to the long term substitute.
- When the staff return from leave the devices will then be reassigned to them.
- Any exception will need to come from HR.
Grad Alliance Students
- Students who are a part of the Grad Alliance program will receive access to a device through the Grad Alliance staff.
- All CSD Devices should typically be returned to Technology Services.
Conclusion
After reading this article, you should understand the Corvallis School District's student device program, including how devices are issued and collected, the types of devices provided by grade level, and the process for requesting specialized devices based on student needs.
For instructional/pedagogical questions, please contact your Building Administrator or Student Growth & Experience (SG&E) Level Coordinator. For technical questions, please contact your building SPOC.
