Overview

This article provides a step-by-step guide to verifying the completeness and accuracy of student accounts and rostering within the Student Information System (SIS). You'll learn how to check crucial data points across four key sections: the Student Demographic Page, the Enrollment Tab, the Enrollment History Tab, and the Classes Tab. By following these checks, you can ensure student information is accurate, up-to-date, and properly configured for effective school administration and reporting.

Student > Demographics

• Name Accuracy:
  • Demographic Last Name, First Name, Middle Name match student's school-used name
    • No extra spaces, letters, or figures
    • Parentheses in the top section indicate an inactive student
• Essential Data:
  • Birth Date entered.
  • Grade entered
  • Gender entered
• System IDs:
  • DBN generated after saving
  • Note: SSID appears within weeks
    • Contact Kevin Laxton for urgent requests

Student > Enrollment

• Core Enrollment Data:
  • Enter Date is accurate.
  • FTE is set to Calc.
  • Program Code is BSF (or correct code)
  • Tuition Payer Code is State Funded
• Grade Corrections:
  • If Grade changes, Effective Date is present.
• Part-Time FTE:
  • If FTE < 1.0, Exclude from Auto-Calc is checked.
    • Part Time FTE is correctly entered.
• Concurrent Status:
  • ADA/ADM indicates Concurrent if applicable (Bridges, College Hill, etc.).

Student > Enrollment History

• Enrollment Timeline:
  • Enter Date and Leave Date are accurate.
• Concurrent Enrollment Alignment:
  • If Concurrent, homeschool and concurrent school dates match.

Student > Classes

• Class Date Alignment:
  • Enter Date and Leave Date match Enrollment History.
• Elementary/Bridges Attendance:
  • Attendance Period
    • Elementary and Bridges need an attendance period. This is usually named Homeroom.

Conclusion

After reviewing this article, you should now be able to verify the accuracy and completeness of student accounts within the SIS. You understand the critical data points to check on the Student Demographic Page, including name accuracy, essential information like birth date and grade, and system ID generation. You can also effectively verify enrollment details, history, and class assignments, including handling part-time and concurrent enrollments.