Workflow for Requesting Sound Systems Beyond Classroom Technology Standards
This article outlines the process for end users to request sound systems that go beyond the standard technology provided in classrooms. It covers the steps from initiating a request in Incident IQ to the final installation and training.
Written by Brian Schaffeld
Updated at July 10th, 2025
Table of Contents
Product: Sound Systems
Audience: Teachers, Building Admin, Office Staff
Tools/Equipment Needed: Incident IQ Account, School Budget Number (if applicable)
Overview
This workflow will guide end users through the process of requesting sound systems that fall outside the standard classroom technology. It details the steps involved from initial request to final installation and training.
Major Steps for Requesting a Sound System
- Create a request in Incident IQ.
- Technology Services will conduct a walkthrough to determine whether the request falls under their coverage or if specialized support is required.
- A determination will be made regarding the scope of the project.
- If outside help is needed and/or equipment is to be ordered, obtain a budget number from the school or department.
- Schedule a walkthrough with the vendor, if applicable.
- Coordinate with Facilities/Trades.
- Order equipment.
- Inventory the received equipment.
- Schedule the installation.
- Schedule user training on the new sound system.
Conclusion
After reading this article, you should be able to understand the process for requesting sound systems that exceed standard classroom technology, from initial request to final installation and training.
For instructional/pedagogical questions, please contact your Building Administrator or Student Growth & Experience (SG&E) Level Coordinator. For technical questions, please contact your building SPOC.
